Thanks to its organizational and other capabilities, Outlook has grown to become one of the most widely used email client systems. Emails are used by millions of businesses to connect with one another, but due to the constant flood of messages, some are frequently lost. However, did you know that you can use Outlook’s pinning feature to ensure that you never overlook important emails? Today, let us demonstrate how this is achievable!

How to Pin an Email in Outlook

Now you can easily stay on top of your inbox no matter how many new emails fill your Outlook. Keep reading to find out how any important messages will never miss your way.

Method 1: Via Desktop

You can find the option to pin emails without any hassle from the web or app version of Outlook.

Option 1: By Using Pin Icon

Follow the steps mentioned below to do the same:

1. Log in to your Outlook account and click on Inbox.
2. Hover over the email of your choice.
3. Click on the pin icon over the email.

That’s it, your selected email will be pinned at the top of your inbox.

Option 2: By Right Clicking on Mail

Now let’s see another way to do so:

1. Open Outlook and click on Inbox from the left menu.
2. Right-click on the email of your choice.
3. Select Pin.

You will now see the email at the top of your messages.

Method 2: Via Mobile

Outlook also gives us the same option from its app on mobile.

Option 1: Via iPhone

Check out how you can add any email on top of your thread on Outlook from your iPhone:

1. Open Outlook and tap on the Email from the bottom left ribbon.
2. Select the email of your choice.
3. Tap on the three dots at the top right corner.
4. Select Pin.

Outlook will now pin the selected user.

Option 2: Via Android

If you are wondering how to do the same from your Android device, keep following the steps:

1. Open Outlook and tap on the Email from the bottom left ribbon.
2. Long press on the email of your choice.
3. Tap on the three dots at the top right corner.
4. Select Pin.

This way your chosen message thread will not get pinned

Why Can’t I Pin Emails in Outlook?

In case you are not able to pin any emails, Outlook may be facing some software glitch. Therefore, sorting the emails out by date can refresh them and solve your issue. Here’s how you can do so.

1. Open Outlook > Inbox.
2. Click on the filter icon at the top right ribbon.
3. Click on Sort.
4. Select Date.
5. Click on Newest on top under Sort order.

After re-sorting your emails, the pin function will become usable again.

How to Flag Important Emails in Outlook

Flagging emails is a good way to remind yourself to follow up on important messages by marking them. Here’s how you do so:

1. Open Outlook > Inbox.
2. Hover over the email of your choice.
3. Click on the flag icon over the email.

The selected email will not be flagged in Outlook.

Why is the Pin Icon Not Showing up in Outlook?

If you are unable to get the pin icon in Outlook, chances are that you may be using an outdated version of Microsoft 365.

How Many Emails Can I Pin in Outlook?

There is no set limit to the number of emails you can pin in Outlook. You can pin as many emails as you need to keep at the top of your inbox.

Does Pinning an Email in Outlook Move It to a Different Folder?

No, pinning an email does not move it to a different folder. It simply moves the email and keeps it at the top of your inbox.

Will Pinned Emails Sync Across All Devices in Outlook?

Yes, pinned emails will sync across all devices where you access your Outlook account, including desktop, web, and mobile apps.

Can I Pin Emails in Shared Mailboxes in Outlook?

Yes, you can also pin emails in shared mailboxes if you have enabled the organization’s settings and permissions.